National Anti-vivisection Society

Animal Defenders InternationalLord Dowding Fund for humane research

Working together for animals

National Antivisection Society

PA / Office Administrator, London Office

Posted: 22 May 2009

Animal Defenders International are currently looking for a PA / Office Administrator to provide administrative support to directors; dealing with correspondence/visitors; assist with management of projects; liaison with internal and external contacts.

Location: London, UK
Reporting to: Chief Executive, Campaigns Director (and Deputy)
Holidays:4 weeks, plus 4 days Christmas-New Year office closedown
Salary: Commensurate with experience

Closing date:10th July 2009

Job Type:
The PA role provides administrative support to directors; dealing with correspondence/visitors; assist with management of projects; liaison with internal and external contacts. The Office Administration role provides basic office day-to-day management and services in the areas of household, cleaning, health & safety, fire, supplies, security, and personnel administration, etc. Demanding environment.

Duties include:
•To work in close co-operation with directors and staff to ensure smooth information flow to and from directors.
•Support and assist the Chief Executive and Campaigns Director/Deputy Campaigns Director in the organisation and execution of campaign and fundraising activities, as necessary.
•Support and assist in the management of the ADI group of organisations, as requested.
•Dealing with correspondence; telephone messages.
•Board meetings: taking minutes of meetings, printing off, filing, indexing; distribution of board papers; liaison with board members; maintaining records of grants; organisation of meetings and refreshments.
•Company Secretarial: Assistance to Chief Executive with Company Secretarial matters as directed.
•Opening and distributing department mail; maintaining mail logs;
alerting directors to key information.
•IT/Network Administration (liaison with outsourced IT consultants only)
•Personnel records/administration (attendance records),
•Office Management:
oLiaison with building management, maintenance/security matters
oOffice equipment, purchasing, maintenance & household supplies
oHealth and Safety (liaison with outsourced HR consultant)
oSupervision of receptionists/junior staff/volunteers etc.

Qualifications and Qualities:
•Educated to degree level or equivalent.
•Min. 2 years PA experience, preferably at senior level.
•Good IT/internet skills, particularly Word, Excel, Powerpoint and Access.
•Good organisation and time-management skills.
•Excellent communication skills – written, oral and presentation.
•Self motivated, with total commitment to the aims and objectives of ADI.
•Flexible, positive approach to work; responds well to demanding environment.
•Team player, supportive of others.
•Vegetarian preferred.

Please, no phone calls about this job; no agencies please.
For application pack, apply with CV/resume to:
execassist@ad-international.org
Or, by post:
Chief Executive’s Office
Animal Defenders International
Millbank Tower, Millbank, London SW1P 4QP, UK.

Please note, we will only respond to applicants who meet the required skills and experience.

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